Legal Statement

Comprehensive Legal, Certification, and Operational Compliance Framework for Seachios Marine Services

DATE: August 25, 2024

1. INTRODUCTION

Seachios Marine Services, formally registered under CNPJ No. 09.258.299/0001-53, stands as a cornerstone in Brazil’s maritime and port sectors, operating under a legally robust framework that integrates stringent regulatory compliance, environmental stewardship, and project management excellence. This document serves as an official, legally binding overview of Seachios Marine Services’ certifications, authorizations, and management systems, detailing the comprehensive legal structure that supports the company’s operations. It is designed to function both as a legal instrument and as a foundational document for project management, ensuring that all operations are conducted within the highest standards of compliance, safety, and technical proficiency.

2. LEGAL AUTHORIZATION AND CERTIFICATIONS

2.1 Authorization for Operation (AFE)

Seachios Marine Services operates under the Authorization for Operation (AFE) issued by the Agência Nacional de Vigilância Sanitária (ANVISA), AFE No. 9.09668-1, as published in the Diário Oficial da União under Resolução RE No. 3.180, dated August 31, 2021. This mandatory certification is essential for conducting activities that intersect with public health. The AFE, obtained in full compliance with the regulatory framework established by ANVISA, serves as the legal cornerstone that permits Seachios Marine Services to engage in critical maritime operations, including but not limited to cargo hold cleaning, tank cleaning, painting, sanitization, and general ship agency services.

The AFE is more than a procedural requirement; it is a certification that validates the company’s adherence to rigorous health and safety protocols, ensuring that all operations are conducted in a manner that protects public health, worker safety, and environmental integrity. This certification is crucial in establishing the legal validity of Seachios Marine Services’ activities, providing a foundation upon which all operational procedures are developed and implemented.

2.2 Environmental Licensing

In strict compliance with Law No. 12.305/2010, which governs the National Policy on Solid Waste, Seachios Marine Services has secured an environmental license from the Instituto Brasileiro do Meio Ambiente e dos Recursos Naturais Renováveis (IBAMA), under registration No. 4822038. This environmental license is a non-negotiable legal requirement for any enterprise whose operations have the potential to impact the environment, particularly in sectors such as maritime and port operations where environmental sensitivity is paramount.

The environmental license imposes a comprehensive set of obligations on Seachios Marine Services, including the implementation of waste management protocols, pollution control measures, and environmental preservation practices. These obligations are integral to the company’s operations, ensuring that all activities are conducted in a manner that minimizes ecological impact, complies with national and international environmental standards, and contributes to the sustainable use of resources. The license is regularly reviewed and audited to ensure continuous compliance with evolving environmental regulations.

2.3 ISO Certifications and Internal Auditing

Seachios Marine Services has established and maintains robust management systems certified under ISO 9001:2015 (Quality Management Systems) and ISO 14001:2015 (Environmental Management Systems). These certifications are issued by accredited bodies and are central to the company’s operational and environmental strategies, driving continuous improvement and ensuring that all activities are conducted in compliance with international standards.

  • ISO 9001:2015 - Quality Management System (QMS): This certification attests that Seachios Marine Services has developed and implemented a Quality Management System that meets the stringent requirements of ISO 9001:2015. The QMS is designed to enhance customer satisfaction through the consistent delivery of services that meet or exceed client expectations while ensuring compliance with all statutory and regulatory obligations. The system includes rigorous processes for planning, execution, monitoring, and continuous improvement, ensuring that quality is embedded in every aspect of the company’s operations.

  • ISO 14001:2015 - Environmental Management System (EMS): The ISO 14001:2015 certification confirms that Seachios Marine Services operates an Environmental Management System that aligns with global best practices in environmental stewardship. The EMS is structured to identify and control the environmental aspects of the company’s operations, ensuring compliance with applicable environmental legislation and the prevention of environmental harm. This system facilitates the setting and achievement of environmental objectives and targets, promoting sustainable practices and reducing the company’s environmental footprint.

Internal audits, conducted by certified ISO auditors, are a critical component of Seachios Marine Services’ governance structure. These audits are designed to verify the effectiveness of the QMS and EMS, ensuring that the systems remain aligned with ISO standards and legal requirements. The audit process involves the systematic evaluation of all processes, identification of non-conformities, and implementation of corrective actions, thereby maintaining the integrity and continuous improvement of the management systems.

3. PROJECT MANAGEMENT AND OPERATIONAL SCOPE

3.1 Integration of Legal Compliance in Project Management

Seachios Marine Services integrates legal compliance into its project management framework, ensuring that all projects are planned, executed, and monitored within the bounds of applicable legal and regulatory requirements. The project management methodology adopted by Seachios Marine Services is aligned with the Project Management Institute’s (PMI) standards, specifically the PMBOK® Guide, and incorporates best practices in risk management, quality control, and environmental sustainability.

Every project undertaken by Seachios Marine Services is subject to a rigorous legal and compliance review at the planning stage, ensuring that all potential legal risks are identified and mitigated. This review includes an assessment of applicable laws, regulations, and standards, as well as the integration of ISO-certified management systems into the project’s execution framework. The legal and compliance review is a mandatory component of the project initiation process, ensuring that all projects are legally sound and compliant from inception.

3.2 Technical Service Offerings

Seachios Marine Services offers a comprehensive range of technical services, each underpinned by legal certifications and executed within a robust project management framework. The services include:

3.2.1 Cargo Hold and Tank Cleaning

  • Authorized under the AFE, Seachios Marine Services utilizes high-pressure hydroblasting technology for the thorough cleaning of cargo holds and tanks. The service is executed in strict compliance with ANVISA regulations and international maritime standards, ensuring that all cargo spaces are clean and safe for use.

3.2.2 Painting and Protective Coating

  • The application of advanced protective coatings is conducted under controlled conditions to ensure uniform coverage and long-lasting protection. This service is essential for maintaining the structural integrity of vessels and is executed in compliance with environmental regulations, minimizing the release of volatile organic compounds (VOCs) and other pollutants.

3.2.3 Sanitization and Disinfection

  • Sanitization and disinfection services are critical for maintaining public health and safety aboard vessels. Seachios Marine Services applies certified biocides and disinfectants in accordance with ANVISA guidelines, ensuring that all treated areas are free from pathogens and contaminants. This service is particularly vital in the context of global health regulations and the prevention of communicable diseases.

3.2.4 Supply Provisioning

  • The provisioning of supplies, including food, water, and operational materials, is managed through a stringent quality control process. Seachios Marine Services ensures that all supplies meet international safety standards, with particular attention to the handling and storage of perishable goods. This service is essential for ensuring that vessels are adequately equipped for their voyages and is executed in full compliance with maritime logistics regulations.

3.2.5 General Ship Agency Services

  • Seachios Marine Services provides comprehensive ship agency services, managing all aspects of a vessel’s port call. This includes berthing arrangements, cargo operations, and liaison with port authorities. The service is executed in accordance with local and international maritime laws, ensuring that all operations are legally compliant and conducted with maximum efficiency.

4. LEGAL AND OPERATIONAL INTEGRITY

4.1 Legal Compliance Framework

Seachios Marine Services operates within a comprehensive legal compliance framework that governs all aspects of its operations. This framework includes compliance with the following key statutes and regulations:

  • Federal Decree No. 6.514/2008: This decree governs infractions and administrative sanctions applicable to activities harmful to the environment. Seachios Marine Services ensures full compliance with this decree by implementing stringent environmental protection measures and maintaining a proactive approach to environmental risk management.

  • Law No. 9.605/1998: This law, which addresses environmental crimes, establishes penalties for actions that cause harm to the environment. Seachios Marine Services is committed to preventing environmental degradation by adhering to the provisions of this law and incorporating its principles into the company’s Environmental Management System.

  • Portaria No. 326/1997: Issued by ANVISA, this regulation sets forth sanitary standards for the transportation of perishable goods. Seachios Marine Services rigorously complies with these standards, ensuring that all goods under its supervision are transported in accordance with the highest sanitary conditions, thereby protecting public health and safety.

4.2 Environmental Stewardship and Sustainability

Seachios Marine Services is dedicated to environmental stewardship, as demonstrated by its adherence to IBAMA’s regulations and the principles outlined in Law No. 12.305/2010. The company’s Environmental Management System, certified under ISO 14001:2015, ensures that all operations are conducted with a focus on sustainability, reducing environmental impact, and promoting the responsible use of natural resources.

The company’s environmental strategy includes continuous monitoring of environmental performance, setting and achieving sustainability goals, and engaging in activities that contribute to environmental conservation. These efforts are supported by regular environmental audits and assessments, ensuring that Seachios Marine Services remains at the forefront of sustainable practices within the maritime industry.

5. CONCLUSION

Seachios Marine Services operates under a comprehensive legal and operational framework that integrates stringent regulatory compliance, environmental stewardship, and project management excellence. The company’s certifications, including the AFE, environmental license, and ISO accreditations, serve as legal and operational pillars that support the company's commitment to maintaining the highest standards of quality, safety, and environmental responsibility. This document is intended to function as a foundational reference for all stakeholders, including governmental authorities, clients, industry partners, and internal management teams, affirming Seachios Marine Services' position as a legally compliant and technically proficient operator within the Brazilian maritime and port sectors.

5.1 Continuous Improvement and Strategic Alignment

The legal and operational frameworks outlined herein are not static but are subject to continuous review and improvement in response to evolving regulatory requirements, industry best practices, and advancements in technology. Seachios Marine Services is committed to aligning its operations with the strategic objectives of sustainable development, corporate governance, and stakeholder engagement, ensuring that the company remains responsive to the needs of its clients while fulfilling its legal and ethical obligations.

As part of this commitment, Seachios Marine Services undertakes regular strategic reviews, incorporating feedback from internal audits, external assessments, and stakeholder consultations. These reviews are integral to the company's project management process, ensuring that all projects are executed in a manner that is legally sound, technically advanced, and aligned with the company’s long-term strategic goals.

5.2 Legal Assurance and Risk Management

Legal compliance and risk management are central to the operational philosophy of Seachios Marine Services. The company’s risk management framework is designed to identify, assess, and mitigate legal and operational risks at every stage of project execution. This framework is supported by comprehensive legal reviews, contractual safeguards, and a robust internal control environment that ensures all risks are managed in accordance with best practices and regulatory requirements.

The integration of legal assurance into the company’s operations provides a strong foundation for the management of complex maritime projects, reducing the likelihood of legal disputes, ensuring compliance with contractual obligations, and enhancing the company’s reputation as a reliable and responsible service provider.

6. DOCUMENTATION AND RECORD KEEPING

As part of its commitment to legal compliance and operational integrity, Seachios Marine Services maintains detailed records of all certifications, licenses, and operational procedures. These records are securely stored and are available for inspection by authorized personnel, auditors, and regulatory bodies. The company’s documentation practices are aligned with ISO 9001:2015 and ISO 14001:2015 standards, ensuring that all records are accurate, up-to-date, and reflective of the company’s operational realities.

6.1 Availability and Transparency

Seachios Marine Services is committed to transparency in its operations and the availability of its legal and operational documentation. This commitment extends to providing stakeholders with access to relevant documentation, including certifications, licenses, audit reports, and operational plans, as required by law and contractual agreements. The company’s approach to transparency is designed to foster trust and confidence among stakeholders, reinforcing its position as a leader in legal and regulatory compliance within the maritime sector.

7. FINAL REMARKS

This document serves as both a legal and operational manifesto for Seachios Marine Services, encapsulating the company’s commitment to excellence in all areas of its business. It is intended to be used as a reference for the company’s ongoing operations, project management activities, and legal compliance efforts, ensuring that all actions taken by Seachios Marine Services are in full alignment with the highest standards of corporate governance, environmental stewardship, and legal integrity.

The document is to be reviewed annually or as required by changes in legal, regulatory, or operational circumstances. Any revisions to this document will be documented and communicated to all relevant stakeholders in accordance with the company’s document control procedures.

FOR FURTHER INQUIRIES:

Seachios Marine Services
CNPJ No. 09.258.299/0001-53
Rua Visconde do Rio Branco, 67, Centro, Santos, São Paulo – Brasil, 11013-030
Phone: +551130420019
Email: [email protected]
Website: www.seachiosbrazil.com